Industry Exchange Events Terms and Conditions

Disclaimer

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Terms and Conditions:

Industry Exchange is the organizer of Latin America Ports Forum, Mexico Gas Summit, Cuba Investment Forum. Mexico Infrastructure Forum and the Latin America Energy Summit. Conference fee includes access to all presentations during the conference, exhibitions, networking breaks, lunches, and receptions. Registration does not include travel and accommodations. Prices are NET of any tax/customs deductions/costs and represent the total amount to be received by Industry Exchange.

Should you be unable to attend, a substitute delegate is welcome at no extra charge. For substitutions, contact your sales executive until noon of the day prior to the event, notification must be sent in writing to e-mail: info@industryex.com

Once paid, registration fees for seminars and other events are non-refundable. If a registrant desires to cancel his or her attendance at a seminar or event, the registration fee associated with the cancellation is transferable in the form of a credit in the dollar amount of the registration fee. This credit may be used by any staff person of the registrant’s organization and may be applied to the registration fee associated with another seminar or event hosted by Industry Exchange, including the Latin America Ports Forum. The credit associated with the cancellation must be used at a seminar or event within thirteen months from the original seminar or event date.

Industry Exchange reserves the right to alter the schedule without prior notice, to provide less companion material for reasons beyond its control and to refrain from providing simultaneous interpretation when necessary up to 10 days prior to the event.

Industry Exchange may publish all conference images, videos and pictures as well as selectively share registration information with third party media partners and sponsors associated with the event.

Industry Exchange is committed to protection of your personal information. This Privacy Policy will describe our practices regarding the collection and use of your personal information which we collect and use as part of our business activities.

This Privacy Policy describes who is responsible for the personal information that we collect about you, what personal information we collect, how we will use such personal information, who we may disclose it to and your rights and choices in relation to your personal information.

In this Privacy Policy, where we use the words “Personal Information”, we use these words to describe information that is about you and which identifies you. This Privacy Policy will describe the personal information that we collect in more detail below.

1. Who is Responsible for the Personal Information that we collect?

For the purpose of data protection laws, Industry Exchange is the data controller in respect to the personal information that we collect and use as part of our business activities. As the data controller, we control, manage, and dictate the purpose for which your personal information is used and how we use your personal information for our business activity.

2. What Personal Information do we collect?

Some of the information collected is required for business engagement purpose, and other information is voluntarily given by the individual. The type of personal information that Industry Exchange may collect include, but is not limited to the following:

Full name
Address
Phone and Fax Numbers
Email Addresses
Other Contact Information
Payment Information
Company, Firm, Organization, Agency, or other entity information
Photograph
Biographies
Preference Information, such as communications that you receive from us
Dietary Preferences and Requirements

Information that you provide to use for the purposes of attending meetings, events, webinars, and other programs
Any other information relating to you (or other individuals) which you may provide to us
If you provide personal information to us regarding or related to a third party, then you confirm that you have the consent of the third party to share such personal information and that you have made the information in this Privacy Policy available to the relevant third party.

Sensitive or Special Categories of Information

Some countries consider some personal information particularly sensitive or special. Industry Exchange only collects this data when voluntarily given by the individual, such as processing accreditation for professional licensing or obtaining educational credits. Industry Exchange does not share this information with third parties for direct marketing purposes. Such information may include the following:

Date of Birth
Type of Professional License
Jurisdiction in which you are licensed
Ethnicity, Nationality, Gender, and other demographic information
Website Usage Information

We collect information when you provide it to us, such as when you email us information, connect with us on social media, use the “contact us” feature, use the subscription feature located on our website, or when you engage in any other communication, recorded or otherwise communicated.

Industry Exchange collects certain information automatically when you use the website, such as the IP addresses and domain names of visitors, browser type, history of pages viewed and other usage information about your use of the website. We collect this information for site administration purposes, such as to analyze this data for trends and statistics. We may share statistical or aggregated non-personal information about our users with advertisers, business partners, sponsors, or other third parties. This data is used to customize our website content and advertising to deliver a better experience to our users. Please see the section below on cookies for information.

3. How do we Obtain your Personal Information

As noted above, we collect information from you in the course of your use of the Industry Exchange website, products, and services. For example, we collect information from you when you subscribe to our mailing list. We collect information from you when you contact or communicate with us (including through the website, by email, or otherwise). We collect your personal information while monitoring the Industry Exchange website, products, and services. We gather information about you when you provide it to us, or interact with us directly, for instance engaging with staff or registering for an event. We may also in certain cases collect or receive information about you from other sources, such as third party companies.

4. How do we use the Personal Information that we Collect

Industry Exchange collects personal information for the following principal purposes. The list below will state the purpose and the reason for the purpose of collecting your personal information.

To provide the Industry Exchange and Industry Exchange event websites to you
To enroll you in our mailing list or request an event agenda
To register individuals for events, online educational courses, webinars, conferences, summits, congresses, and other services
To provide you with information about our products and services
To communicate with you and to respond to your questions, inquiries, or concerns
To administer and improve the Industry Exchange website
To process your payment for Industry Exchange services, events, and products
To prevent and detect fraud
To protect and enforce our legal rights

We do this for our legitimate business purposes, and under certain circumstances, to perform a contract between you and us. We may request your consent in circumstances where a legal justification over and above legitimate interests is required by applicable law.

5. Who do we share your Personal Information with?

Industry Exchange reserves the right to disclose and/or transfer personal information to a third party, if Industry Exchange has reason to believe that disclosing personal information is necessary to identify, contact, or bring legal action against someone who may be causing injury to or interference with our rights or property, other website users, or anyone else who could be harmed by such activities. Additionally, Industry Exchange may disclose personal information in response to a subpoena, warrant, or other court order, or when we believe in good faith that a law, regulation, subpoena, warrant or other court order requires or authorizes us to do so, or it is required to respond to an emergency situation.

Industry Exchange reserves the right to disclose and/or transfer personal information to a third party in the event of a proposed actual purchase, sale (including liquidation, realization, foreclosure, or repossession), lease, merger, amalgamation or any other type of acquisition, disposal, transfer, conveyance or financing of all or any portion of Industry Exchange, or of any of the business of Industry Exchange’s affiliated entities, in order for you to continue to receive the same products and services from the third party.

We may share information with an Industry Exchange affiliated entity, such as a parent company or subsidiary. See more information regarding such transfers under the section entitled "Transfer of Personal Information Across Borders".

We may share your information with personal advisors, such as accountants and lawyers, who assist us in carrying out our business activities.

Industry Exchange may share personal information with third parties engaged to assist Industry Exchange in providing services to you or to carry out one or more of the purposes described above. These service providers are prohibited from using your personal information for any purpose other than to provide this assistance and are contractually required to protect personal information disclosed by Industry Exchange and to comply with the general privacy principles described in this Privacy Policy. For example, we share your information with service providers, contractors and sub-contractors to help us provide the website, products, events, and services. For example, we may use a service provider to process payment information or provide analytics. When we use service providers, we provide limited access to your information so that such service provider can perform the tasks on our behalf.

In addition to the uses and disclosure of personal information noted above, personal information of Industry Exchange registrants at our events may be shared when we have obtained your consent prior to such disclosure or at the time of your event regisration. When you have provided such consent, we share your limited information, including personal information, as described at the time of consent, to a sponsor of one of our events or media partners. You will also have the option to opt-out of sharing this information when you register for the programs. The information provided will contain the name, title, company, and mailing address of all attendees.

If you choose not to provide Industry Exchange with your personal information, you may still visit some of the Industry Exchange website; however, you may be unable to access certain options, offers, and services.

6. Authoring Resources or Speaking at Programs

If you choose to author a written resource or speak at a program (both live and recorded for further broadcasting), you will be required to provide a biography of your professional experience. Industry Exchange owns and maintains the copyright of the written resource, recordings of the programs, and any subsequent written materials provided with the program, including the submitted biographies. Industry Exchange reserves the right to make any and all written resources and programs with associated written materials available to the public at large without permission of the authors or speakers.

7. Transfer of Personal Information Across Borders

Industry Exchange is a United States organization, headquartered in the United States. While we are not a global company, we may allow your personal information to be shared with third-party service providers based both within the United States and in other countries. This may entail a transfer of your personal information from a location within the European Economic Area to outside the European Economic Area, or from outside the European Economic Area to a location with the Economic European Area. Please see the section entitled “Who do we Share your Personal Information with” for more detail on how the information be shared with Industry Exchange related entities and third-party service providers.

When we provide your personal information overseas, we do so in connection with providing information or services or as required or authorized under law. It is possible the overseas entities, which we share your information with, may not be subject to foreign laws that provide the same level of protection of information with, may not be subject to foreign laws that provide the same level of protection of information as your country of residence or employment, or may not be subject to any privacy obligations. Overseas entities may be required or compelled to disclose your personal information to a third party, such as an overseas authority. Where we transfer information outside of the European Economic Areas, we will implement appropriate measures to ensure that your personal information remains protected and secure in accordance with applicable data protection laws. For example, we will implement EU standard contractual clauses (as contemplated by Article 46(2) of the European Union’s General Data Protection Regulation) between Industry Exchange related entities that share and process personal data. Where our third-party service providers process personal data outside the European Economic Area in the course of providing services to us, our written agreement with them will include appropriate measures, usually standard contractual clauses. For more information about the measures in place, please contact us (see section below “Contacting Industry Exchange with Questions, Concerns, or Complaints”).

Unfortunately, the transmission of information via the internet is not completely secure. Although we use reasonable efforts to protect your personal information, we cannot guarantee the security of your personal information transmitted to our website and any transmission is at your own risk. Once we have received your personal information, we will use reasonable and appropriate procedures and security features to try to prevent unauthorized access.

8. Your Rights, including Removing, Correcting or Updating Personal Information

If you change your mind on how Industry Exchange discloses or uses your information, or wish to access, correct or update personal information (such as your address), we will endeavor to correct, update or remove the personal data that you give us.

9. How Long will we Keep your Personal Information

We will keep your personal information for no longer than necessary is necessary for the purposes for which the personal data are processed.

10. Links to Other Websites

Industry Exchange may contain links to other sites such as our sponsors or media partners. These sites are not controlled by Industry Exchange and Industry Exchange is not responsible for any content contained on any such website. We are not responsible for the privacy practices employed by other sites, and the privacy practices employed by such sites may not be the same as Industry Exchange’s policies and practices.

11. Cookies

Industry Exchange uses cookies to manage our website and email programs. A cookie is a small file placed on your computer when you visit a website. Cookies are used to store information to manage your website experience such as your type of web browser. A cookie can also store preference information to customize your website experience.

Cookies help us understand how consumers use our websites and emails so we can design better services in the future. Web browsers can be adjusted to disable cookies; however, Industry Exchange may not be able to provide you with all the service or functionality you require on the Industry Exchange website if you choose to disable cookies.

12. Contacting Industry Exchange with Questions, Concerns, or Complaints

If you have any questions, concerns, or complaints about this Privacy Policy, please contact info@industryexchange.net or via mail 2004B Paramount Avenue, Austin, Texas 78704. If you do not want to make a long-distance phone call, please email us your contact information and the best time to reach you, and we will contact you at your requested time.

13. Industry Exchange Website and Communications Terms of Use

Please refer to Industry Exchange’s Terms of Use on all issues related to accessing, posting, and sharing information through the Industry Exchange website and communication services.

14. Changes to the Industry Exchange Privacy Policy

Any changes to this Privacy Posted will be posted on this page. The updated Privacy Policy will take effect as soon as it has been updated.